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Job Purpose
The Total Rewards Specialist – Payroll is responsible for processing payroll accurately and timely while ensuring compliance with company policies, tax regulations, and labor laws. The role requires handling payroll-related tasks such as calculating wages, managing deductions, resolving payroll discrepancies, and maintaining employee records.
Role and Responsibilities
Payroll Processing & Compliance:
- Process payroll on a [weekly/bi-weekly/monthly] basis for employees.
- Calculate wages, overtime, bonuses, and deductions (e.g., benefits, taxes)
- Submit payroll taxes and other statutory payments in a timely manner.
- Reconcile payroll-related accounts and resolve discrepancies.
- Prepare and process year-end payroll reports.
- Maintain accurate payroll records, including timekeeping and attendance data.
- Update employee records regarding salary changes, promotions, deductions, and benefits.
- Work with HR teams to manage employee benefits deductions and contributions.
- Process new hires, terminations, and payroll adjustments as needed.
- Conduct payroll audits to identify and resolve errors.
- Generate payroll reports for management, finance, and HR.
- Assist in financial audits by providing payroll documentation and reconciliations.
- Address payroll-related inquiries from employees and resolve discrepancies.
- Collaborate with finance teams to ensure smooth payroll operations.
- Stay updated on payroll regulations, company policies, and industry best practices.
Qualifications and Education Requirement
- Bachelor’s degree in accounting, Finance, Business Administration, HR Finance or related field (preferred).- 2-5 years of payroll experience in a corporate or HR setting.- Strong knowledge of payroll laws, tax regulations, and compliance requirements.- Experience with payroll software (e.g., Oracle HCM, SAP).- Proficiency in Microsoft Excel and other financial tools.- Excellent attention to detail and problem-solving skills.- Strong communication and interpersonal skills.- Ability to handle sensitive and confidential information with discretion.
Education
Accounting, Finance, Business Administration, HR Finance or related field (pref
Skills
1. Payroll Management & Compliance:
- Knowledge of payroll systems (e.g., ADP, Paychex) and tax regulations
- Ability to process payroll on time, ensure accurate deductions, and maintain compliance with federal, state, and local laws.
2. Data Management & Reporting:
- Strong analytical skills for managing employee compensation data
- Proficiency in Excel and ability to generate payroll reports and reconcile discrepancies.
3. Benefits & Compensation Knowledge:
- Understanding of employee benefits, bonus structures, and compensation plans
- Ability to communicate and implement total rewards strategies effectively.
4. Confidentiality & Communication:
- Discretion in handling sensitive payroll data
- Strong communication skills to collaborate with employees, HR teams.
- leadership to ensure smooth payroll operations.
Job Details
Preferred Candidate
