Project Coordinator

1. Project Planning & Coordination:
   • Assist in defining project scope, objectives, and timelines.
   • Coordinate with project managers to develop detailed project plans, ensuring all project activities are identified and scheduled.
   • Help maintain and monitor project schedules to ensure deadlines are met.
2. Communication & Stakeholder Management:
   • Serve as a point of contact between project team members, clients, and other stakeholders.
   • Facilitate communication and collaboration among cross-functional teams.
   • Prepare and distribute regular project updates and reports to stakeholders.
3. Documentation & Reporting:
   • Maintain accurate project documentation, including meeting minutes, action items, and progress reports.
   • Ensure all project-related paperwork is completed, stored, and organized.
   • Track and document project deliverables, timelines, and milestones.
4. Risk & Issue Management:
   • Monitor and help identify potential risks or issues that may impact the project.
   • Collaborate with the project manager to address and resolve any problems.
   • Escalate concerns to appropriate stakeholders when necessary.
5. Resource Management:
   • Assist with the allocation of resources and track project resource usage.
   • Coordinate the scheduling of team members, equipment, and materials.
   • Help monitor project budgets and track expenditures.
6. Administrative Support:
   • Organize meetings, conferences, and events related to the project.
   • Handle travel and logistics for project team members, if applicable.
   • Support the onboarding and training of new project team members.
7. Quality Assurance & Control:
   • Ensure project deliverables meet the defined quality standards.
   • Support the implementation of project quality controls and standards.
8. Post-Project Activities:
   • Assist in project closure activities, including final documentation and reporting.
   • Help gather feedback from stakeholders for lessons learned and continuous improvement.

Education: Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent experience). Experience: Typically 2+ years of experience in project coordination or related roles. Project Management Tools: Familiarity with project management software such as Microsoft Project, Asana, Trello, or similar tools. Communication Skills: Strong written and verbal communication skills. Ability to facilitate meetings and document discussions.